Dynamic extensibility includes the ability to use dynamic variables in configuring default values; however, the ability is limited to a set list of pre-determined variables. The dynamic variables can be used to set field default values based on a pre-defined list of dynamic variables (available at User and Global Extensibility levels).
The pre-defined dynamic variables for use in Vendor Self Service (VSS) differ from pre-set values as pre-set values are static entries and dynamic variables set derived values associated with the principal User ID and/or the system current date and time.
Example: With pre-set static default values, an agency can default a specific person's name in a field, the name of that single person is entered as that pre-set value so the application will populate the field with it every time, depending upon how the default is applied. With dynamic variable default values, the System Administrator (SA) can use a pre-defined list of dynamic variables and instead indicate that the current user's name be defaulted to a given field. So if John Smith is the current user, his name will populate the field, but if Mary Hull is the current user, her name will populate the field.
Dynamic variables can be indicated at a user or global level. At a global level, it is beneficial to set derived values that are either associated with the individual user (pulling from the data set for the principal record or user ID) or based on the current system date and time. Maintenance is significantly reduced because rather than updating dynamic extension data in multiple locations when changes occur, as in updating the User ID record and the stagnant default values set on a form, the variables themselves are dynamic and update immediately once the main data record is updated, as in the case with a User ID record.
Dynamic variables are especially useful when a user's principal information changes (e.g., change to email address, phone, fax, or name). Rather than having to change a stagnant default value wherever it is used, the user can make one change to their User ID record and the change is reflected wherever the corresponding dynamic variable is used.
The following pre-defined dynamic variables have been established for Dynamic Extension creation for both global and user level extension creation:
|
Variable Name |
Dynamic Variable |
Description |
|---|---|---|
|
Principal ID |
${DYNAMIC:principalId} |
Pulled from the current user |
|
Principal Phone |
${DYNAMIC:principalPhone} |
Pulled from the current user |
|
Principal Fax |
${DYNAMIC:principalFax} |
Pulled from the current user |
|
Principal Email |
${DYNAMIC:principalEmail} |
Pulled from the current user |
|
Principal Name |
${DYNAMIC:principalName} |
Pulled from the current user |
|
Date (Yesterday) |
${DYNAMIC:dateYesterday} |
MM/DD/YYYY based on the current system/date time |
|
Date (Current) |
${DYNAMIC:date} |
MM/DD/YYYY based on the current system/date time |
|
Date (Tomorrow) |
${DYNAMIC:dateTomorrow} |
MM/DD/YYYY based on the current system/date time |
Multiple Variables can be entered for a given field in Dynamic Extensibility. The default value field size can be up to 300 characters to enable this feature. For instance, a default value can be set for a single field where both the User ID and User Name can be configured to appear.
Dynamic Extensibility Overview
Access to Dynamic Extensibility
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PATENT
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