UEI is the Unique Entity Identifier, an identifier used to identify a specific commercial, nonprofit, or Government entity. The UEI, which is no longer than twelve characters, may be entered.
Vendor Registration Wizard
The VSS Vendor Registration Wizard provides a secure method of VSS vendor registration directly via VSS. It also allows a vendor to complete multiple registrations through a single registration sequence. An agency's vendors may register and gain electronic access to transactions without requiring them to have a DUNS number. Agencies may also opt to pre-approve the registration of any vendor that is maintained in Momentum for registration in VSS. This is accomplished with the addition of a PIN to vendor records in Momentum. In order to complete a vendor pre-approved registration in VSS, the vendor contact is required to enter an email address and the Momentum-generated PIN. The registration wizard supports registration where either the Identity Provider or Login.gov is being used as the authentication method.
The VSS Vendor Registration Wizard is accessed from the VSS Home page or from the Vendor menu within VSS.
The Vendor Registration Wizard can be accessed using the following path:
VSS Home Page>New Registration
OR
VSS Desktop>Vendor>Register Vendor
The Vendor Registration Wizard records several types of information based on the configured authentication method and the Registration Type selected during Step 1. The wizard contains the following buttons and steps (click each tab for more information):
There are several buttons in the Vendor Registration Wizard.
| Button | Description |
|---|---|
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Back |
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Next |
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Cancel |
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Finish |
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Choose Your Registration Option
From the VSS Home page, select the New Registration hyperlink under Register in the left navigation bar OR choose New Registration from the Vendor menu. The Vendor Registration Wizard appears to guide the user through the registration process.
Instructions
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Select the Registration Type based on the information that can be provided:
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Agency Location Code (ALC) is a unique code representing the business entity (agency, bureau, and accounting station).
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The Department of Defense Activity Address Code (DODAAC) is a unique code used for interagency transfers. An alphanumeric field that uniquely identifies a unit, activity, or organization. Field Size is 9 characters.
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PIN is a personal identification number created when the vendor's data has been entered and approved in Momentum and subsequently transmitted to VSS with a Registration Contact Email Address. This method is especially helpful for vendors who do not have a DUNS Number.
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None of the Above is applicable if the vendor cannot provide a DUNS/EFT Indicator, Agency Location Code, or PIN.
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Click the [Next] button to continue to the next step
The fields that appear on the next screen will be based on the Registration Type selected. Also, the fields indicated as required (*) will vary based on the chosen Registration Type.
Step 1: Enter Registration Information
The Vendor Registration Wizard displays the appropriate Enter Registration Information screen based on the registration type selected.
The fields that appear on this screen are based on the Registration Type selected. Also, the fields indicated as required (*) will vary based on the chosen Registration Type.
Instructions
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Enter the applicable information in all required fields (*)
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Click the [Next] button to validate the information and continue to the next step
If the vendor is already registered in VSS, the Vendor Administrator page displays a listing of the Vendor Administrators associated with the entered vendor. The following information displays in the Vendor Administrator summary table: Full Name, E-Mail Address, and Phone Number.
If the user has registered but has not been approved, the user receives a message that the vendor is pending registration approval and cannot complete another registration for the entered vendor.
Fields
The fields that appear on the screen will vary as they are based on the Registration Type selected. Also, the fields indicated as required (*) will reflect the selected Registration Type.
DUNS, DODAAC, or Agency Location Code Registration Information
| Field Name | Description |
|---|---|
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Registered in SAM |
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DUNS+4 |
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UEI |
(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity. |
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EFT Indicator |
EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI. |
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Vendor Name |
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Doing Business As |
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Federal Tax ID Number |
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CAGE Code |
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Parent DUNS Number |
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Agency |
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Bureau |
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Agency Location Code |
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Phone Number |
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Fax Number |
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DODAAC |
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Parent DODAAC |
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PIN Registration Information
| Field Name | Description |
|---|---|
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Email Address |
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PIN |
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Step 2: Enter Address Information
Step 2 of the Vendor Registration Wizard captures the location and address information for the vendor.
This screen will not appear for the PIN Registration Type.
The screen will appear (or not appear) based on the Registration Type selected in Step 1. Also, the fields indicated as required (*) will reflect the selected Registration Type.
Instructions
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Complete the information for all applicable address types: Physical, Mailing, and/or Remittance
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Enter the user's Address Line (1-5)
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Enter the user's City
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Enter the user's State
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Enter the user's Zip Code
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Enter the user's Country
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Click the [Next] button to validate the information and continue to the next step
Fields
Address Information
| Field | Description |
|---|---|
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Address Line 1-5 |
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City |
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State |
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Zip |
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Country |
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Step 3: Enter Bank Account Information
Step 3 of the Vendor Registration Wizard captures the bank account information for the vendor.
This screen will not appear for the PIN Registration Type.
The screen will appear (or not appear) based on the Registration Type selected in Step 1. Also, the fields indicated as required (*) will reflect the selected Registration Type.
Instructions
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Select the account type
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Enter the user's Bank Account Number/IBAN
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Enter the user's Bank ABA/BIC (or select it by clicking the Search button)
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Enter the additional bank information as needed
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Click the [Next] button to validate the information and move to the next step
Fields
Banking Information
| Field | Description |
|---|---|
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Bank Account Type |
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Bank Account Number/IBAN |
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ABA Bank Number |
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Name |
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SWIFT BIC |
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Step 4: Enter User Information
Step 4 of the Vendor Registration Wizard captures user information. The first user that registers a vendor automatically becomes the Vendor Administrator.
The fields that appear on the screen will vary as they are based on the Registration Type selected in Step 1. Also, the fields indicated as required (*) will reflect the selected Registration Type.
Instructions when the Identity Provider is used for authentication:
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Indicate the correct User Type to activate the appropriate fields
For Existing Users:
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Complete the User ID and Password fields
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Click the [Next] button to validate the information and continue to the next step
For New Users:
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Enter the User ID for the Vendor Administrator in the New User ID field
The user that initially registers a vendor defaults to the Vendor Administrator to enable the user to perform vendor profile and user maintenance.
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Enter and re-enter the password for the Vendor Administrator in the Password and Verify Password fields
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Enter the user's contact information as needed
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Enter the user's full name in the Full Name field
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Enter the user's e-mail address in the E-Mail Address field
Once the vendor registration is approved, an email is sent to this e-mail address.
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Click the [Next] button to validate the information, review the Registration Information, and finish the registration process.
Instructions when Login.gov is used for authentication:
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Indicate the correct User Type to activate the appropriate fields.
For Existing Users:
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Complete the User ID and Password fields
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Click the [Next] button to validate the information and continue to Login.gov to complete authentication*
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Return to VSS to review the registration information and finish the registration process
For New Users:
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Enter the User ID
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Enter the user's contact information as needed
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Enter the user's full name in the Full Name field
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Enter the user's e-mail address in the E-Mail Address field
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Click the [Next] button to validate the information and continue to Login.gov to complete authentication*
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Return to VSS to review the registration information and finish the registration process
*Note that if the agency requires the VSS user to have a higher Identity Assurance Level (IAL) than what the user has been previously proofed for, Login.gov will prompt the registering guest user to provide additional information to meet the higher IAL requirement. If the user is able to provide this additional information, and it is verified successfully by Login.gov, then the user will be allowed to proceed with the registration and should not need to provide the additional information on future authentication attempts. Additionally, Login.gov requires two factors of authentication, and agencies can specify the method of the second factor through configuration of the Authentication Assurance Level (AAL). Therefore, users will need to provide additional credentials that are based on the particular agency's AAL specification (for example, a PIV/CAC or security code).
Fields
User Type
| Field Name | Description |
|---|---|
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User Type * |
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Existing User Information
| Field Name | Description |
|---|---|
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User ID * |
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Password * |
The password of the existing Vendor Administrator. Not available when VSS is configured to use OIDC/Login.gov. |
New User Information
| Field | Description |
|---|---|
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User ID * |
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Password * |
Not available when VSS is configured to use OIDC/Login.gov. |
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Verify Password * |
Not available when VSS is configured to use OIDC/Login.gov. |
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Phone Number |
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Fax Number |
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Full Name * |
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E-Mail Address * |
It is also the address to which the approval email will be sent. |
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Enable for Electronic Signature |
A checkbox to indicate whether electronic signature is enabled. |
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Sign by Personal Certificate (CAC/PIV) |
Enables the user to sign the form/document using a personal certificate such as a common access card (CAC) or a personal identity verification (PIV) card. When the agency's VSS instance is configured to use OIDC/Login.gov for authentication, this field is not available. |
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Sign with Login.gov |
Indicates whether or not the user's task signing activity will be authenticated with Login.gov. When the agency's VSS instance is configured to authenticate using OIDC/Login.gov, "Sign with Login.gov" must be set to True. The flag will not be available when the VSS instance is not set to authenticate with OIDC/Login.gov. |