Payment Search
The Payment Search displays payments for any vendor(s) to which the user is associated . The query provides information such as Invoice Number, View link, Invoice Date, Log Date, Schedule Date, Payment Amount, Disbursed Amount, Check Number, and EFT Number.
The Payment Search can be accessed using the following path from the desktop:
Electronic Invoicing>Payment Search
The Payment Search contains several types of information. It contains the following buttons, screens, and fields (click each tab for more information): (* indicates a required field)
There are several buttons on the query. Some buttons will not be active if a record is not selected.
Buttons
| Button ↓ | Description |
|---|---|
|
Search |
Click to search for desired information. |
|
View |
Click to view the item. |
This is the search page of the query.
Search Criteria
| Field Name ↓ | Description |
|---|---|
|
From/To Invoice Date |
The date range for when the invoice was submitted. Valid format: MM/DD/YY or MM/DD/YYYY. |
|
From/To Schedule Date |
The date range for which a payment may be scheduled (i.e., the date on which the payment must be selected by the automated disbursements process to be disbursed on time. |
|
Invoice Number |
The vendor's invoice number. |
|
Payment Number |
The unique number identifying a specific payment. |
Status
| Field Name ↓ | Description |
|---|---|
|
Paid |
Indicates the item has been paid. |
|
Pending Payment |
Indicates the item is awaiting payment. |
Vendor
| Field Name ↓ | Description |
|---|---|
|
Address Code |
The vendor address code (13 characters) for the vendor code entered. |
|
Code |
The vendor code (10 characters) that defines this vendor to the system. |
|
DUNS+4 |
(Data Universal Number System) A unique numbering system that is used to identify a business. The DUNS+4 number can be no longer than thirteen characters. |
|
EFT Indicator |
EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI. |
|
Name |
The vendor name associated with the vendor code selected. This is a secure field and after entry, the name will only be visible to those with the proper security permissions. |
|
Registration Number |
The unique number assigned to the vendor during the registration process. |
|
UEI |
(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity. |
Summary
The search provides two helpful capabilities:
-
View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.
-
Sort Provides the ability for VSS users to sort search results based on multiple columns and ability to arrange in sequence.
All the fields listed in the Summary section are defined above except:
Results
| Field Name ↓ | Description |
|---|---|
|
Currency |
The type of currency associated with the item (e.g., USD). |
|
Payment Amount |
The amount of the payment. |
Displays the detailed information for the selected payment. This screen is accessed by selecting a payment from the search summary and clicking [View].
Field descriptions listed below are broken down by section for easy searching. To find the field description you need, locate the section title on the table in Momentum and find the field in the corresponding category below.
General Information
| Field Name ↓ | Description |
|---|---|
|
Check Number |
The pre-printed number of the check. |
|
Currency |
The type of currency associated with the item (e.g., USD). |
|
Disbursed Amount |
The amount of the payment that has been disbursed. Includes the impact of interest, penalties, discounts, and foreign currency adjustment sub lines. |
|
EFT Number |
The unique number of the electronic funds transfer. |
|
Payment Amount |
The amount of the payment. |
|
Payment Date |
The date the payment was made. |
|
Payment Number |
The unique number identifying a specific payment. |
|
Schedule Date |
The date on which the payment must be selected by the automated disbursements process to be disbursed on time. Please enter the value in the following format: MM/DD/YY or MM/DD/YYYY. |
|
Status |
Indicate the status of the payment. Valid values like Pending Payment and Paid. |
Vendor
| Field Name ↓ | Description |
|---|---|
|
Address Code |
The vendor address code (13 characters) for the vendor code entered. |
|
Code |
The vendor code (10 characters) that defines this vendor to the system. |
|
DUNS+4 |
(Data Universal Number System) A unique numbering system that is used to identify a business. The DUNS+4 number can be no longer than thirteen characters. |
|
EFT Indicator |
EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI. |
|
Name |
The vendor name associated with the vendor code selected. This is a secure field and after entry, the name will only be visible to those with the proper security permissions. |
|
Registration Number |
The unique number assigned to the vendor during the registration process. |
|
UEI |
(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity. |
Referenced Invoice
| Field Name ↓ | Description |
|---|---|
|
Invoice Date |
The date the invoice was submitted. Valid format: MM/DD/YY or MM/DD/YYYY. |
|
Invoice Number |
The vendor's invoice number. |
|
Log Date |
The date the invoice was logged. |
Displays the messages associated with the invoice.
Search Criteria
| Field ↓ | Description |
|---|---|
|
Contact Person |
Specifies the contact name. |
|
Correspondence |
The correspondence text of the message. |
|
Created Date From/To |
The date range of the system-generated date and time the record was created. |
|
Creator |
The user of the system responsible for accessing or modifying the item or selected record. |
|
Record Number |
The unique record identifier assigned to the correspondence record at the time of creation. |
|
Subject |
The subject of the message/memo/correspondence. |
|
Type of Correspondence |
Indicates the type of correspondence record. Valid values include Resolution, Communication, Question, Chargeback, Chargeback Resolution, Dispute, or Other. |
Summary
The summary provides two helpful capabilities:
-
View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.
-
Sort Provides the ability for VSS users to sort summary results based on multiple columns and ability to arrange in sequence.
Summary
| Field Name ↓ | Description |
|---|---|
|
Correspondence |
The correspondence text of the message. |
|
Created Date |
The system-generated date and time the record was created. |
|
Creator |
The user of the system responsible for accessing or modifying the item or selected record. |
|
First Name |
Specifies the first name of the person contacting the agency. |
|
Has Attachments |
Indicates whether the item has attachment connected to it. |
|
Last Name |
Specifies the last name of the person contacting the agency. |
|
Middle Initial |
Specifies the middle initial of the person contacting the agency. |
|
Record |
The unique record identifier assigned to the correspondence record at the time of creation. |
|
Subject |
The subject of the message/memo/correspondence. |
|
Type of Correspondence |
Indicates the type of correspondence record. Valid values include Resolution, Communication, Question, Chargeback, Chargeback Resolution, Dispute, or Other. |
Detail
The following sections display the message details for the message selected in the Summary section.
Contact Person
| Field Name ↓ | Description |
|---|---|
|
Email Address |
Specifies the e-mail address of the contact person. |
|
First Name |
Specifies the first name of the person contacting the agency. |
|
International Phone Number |
Specifies the non-US contact phone number. |
|
Last Name |
Specifies the last name of the person contacting the agency. |
|
Middle Initial |
Specifies the middle initial of the person contacting the agency. |
|
Phone Number |
Specifies the contact phone number. |
|
Title |
Specifies the title of the contact person. |
Agency Contact
| Field Name ↓ | Description |
|---|---|
|
Agency Email Address |
Specifies the e-mail address of the contact person. |
|
Name |
Specifies the contact name. |
|
Phone Number |
Specifies the contact phone number. |
|
Title |
Specifies the title of the contact person. |
Correspondence
| Field Name ↓ | Description |
|---|---|
|
Communication Source |
The communication source that the user enters on the transaction. Valid values are External System, Phone, Mail/Email, Fax, or VSS. |
|
Correspondence |
Enter the correspondence text in this field. Limited to 60,000 characters. Required field. |
|
Created Date |
The system-generated date and time the record was created. |
|
Creator |
The user of the system responsible for accessing or modifying the item or selected record. |
|
Parent Accounting Line Number |
The parent line number of the item being referenced by the message. |
|
Parent Itemized Line Number |
The number of the parent's itemized line being referenced by the message. |
|
Record Number |
The unique record identifier assigned to the correspondence record at the time of creation. |
|
Subject |
The subject of the message/memo/correspondence. |
|
Type of Correspondence |
Indicates the type of correspondence record. Valid values include Resolution, Communication, Question, Chargeback, Chargeback Resolution, Dispute, or Other. |
Displays the attachment(s) associated with the bill.
Summary
|
Field Name ↓ |
Description |
|---|---|
|
Content Type |
Displays the attachment type such as file. The supported file formats may be configured by the agency. By default, the supported formats are .txt and .pdf. |
|
Last Modified |
The date when the document was last modified. |
|
Size (bytes) |
Displays the size in bytes of the file. |
|
Statement |
The statement associated with the bill. |
|
Title |
The title of the form. Can be up to 50 characters in length. |
Related Topics
Electronic Invoicing Functionality