Vendor Information
Click here to open the Search Menu.

 

Vendor Information

The Vendor Information screen allows users to access detailed vendor account information. The Vendor Information screen enables the user to create, view, and maintain vendor records to which he/she is associated.  

The Vendor Information screen can be accessed using the following path from the desktop:

Vendor>Vendor Information

The Vendor Information screen is organized as a notebook and records several types of information. It contains the following buttons, pages, and tabs (click each tab for more information): (* indicates a required field)

 

There are several buttons on the screen. Some buttons will not be active if a record is not selected or if the user does not have appropriate permissions.

Button Description

Search

Save

Cancel

Add

Delete

Clear

Edit

The Edit button does not appear if the user does not have "Update" rights.

Details

 

This is the search page of the screen.

Field Name Description

Registration Number

Code

Name

DUNS+4

UEI

(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity.

EFT Indicator

EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI.

Address Code

Agency

Bureau

Agency Location Code

DODAAC

Currency

Summary

Displays the search results.

The summary provides two helpful capabilities:

  1. View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.

  2. Sort Provides the ability for VSS users to sort summary results based on multiple columns and ability to arrange in sequence.

The fields for the Summary are all defined above.

 

Displays general information for the vendor.

Light Bulb icon image Field descriptions listed below are broken down by section for easy searching. To find the field description you need, locate the section title on the table in VSS and find the field in the corresponding category below.

General Information

Field Name Description

Vendor Registration Number

Vendor Code

Vendor Address Code

Vendor Name

Doing Business As

DUNS+4

Parent UEI

(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity.

EFT Indicator

EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI.

UEI

(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity.

CAGE Code

Parent DUNS Number

Agency

Bureau

Agency Location Code

Phone Number

Fax Number

DODAAC

Registered in SAM

Parent DODAAC

Currency

Representations and Certifications

Field Name Description

Business Type

Previous Contracts and Compliance Reports

Affirmative Action Compliance

Small Business Program Representation

This area is not active unless Business Type = Small Business.  The Ethnic Group drop-down list is only active if the Disadvantaged Business flag is checked.

Field Name Description

Women-Owned Small Business  

Economically Disadvantaged Women-Owned Small Business  

Joint Venture Women-Owned Small Business  

Joint Venture Economically Disadvantaged Women-Owned Small Business  

Women-Owned Business

HUB Zone Small Business

Disadvantaged Business

Emerging Small Business

Very Small Business

Service-Disabled Veteran

Other Veteran

Ethnic Group

E-Mail Notifications

Announcement

Field Name Description

Primary E-Mail Address

Secondary E-Mail Address

All Correspondence Flag

Announcement Email Notification

Button Description

Geographic Preference

Click to open the Geographic Location modal page that allows users to define a geographic preference (state and/or country) to receive email notifications for based on the matching contracting office of the announcement.
Field Name Description

All Announcements

Designates if the vendor wants to receive an email notification for any announcement posted to VSS. (When this checkbox is marked, the other checkboxes in this section will not be accessible.)

Matching NAICS Code

Designates if the vendor wants to receive an email notification for any announcement posted to VSS that matches a NAICS code listed on the NAICS tab of the VSS vendor record.

Matching PCS Code

Designates if the vendor wants to receive an email notification for any announcement posted to VSS that matches a PSC code listed on the PSC tab of the VSS Vendor record.

Matching Geographic Location Preference

Designates if the vendor wants to receive an email notification for any announcement posted to VSS that matches a geographic location listed on the geographic preference modal of the VSS Vendor record.

All Correspondence Flag

Socio-Economic Information

Field Name Description

Matching Profile Representations and Certifications

Designates if the vendor wants to receive an email notification for any announcement posted to VSS with a set aside value that matches socio-economic representations and certifications values defined on the VSS Vendor record.

Include Notifications for Partial HBCU / MI

Designates if the vendor wants to receive an email notification for any announcement posted to VSS with a set aside value = Partial HBCU/MI.

If the vendor has the Matching Profile Representations and Certifications enabled and does not enable this option, then the system will treat the Partial HBCU/MI set aside identical to the HBCU/MI set aside.  This means if the vendor meets the criteria to trigger a notification based on a set aside = HBCU/MI, then an email will be triggered for a set aside = Partial HBCU/MI.

Include Notifications for Partial Small Business

Designates if the vendor wants to receive an email notification for any announcement posted to VSS with a set aside value = Partial Small Business.

Note: If the vendor has the Matching Profile Representations and Certifications enabled and does not enable this option, then the system will treat the Partial Small Business set aside identical to the Small Business set aside.  This means if the vendor meets the criteria to trigger a notification based on a set aside = Small Business, then an email will be triggered for a set aside = Partial Small Business.

All Correspondence Flag

Solicitation

Field Name Description

Primary E-Mail Address

Secondary E-Mail Address

Auction E-Mail Notification

All Correspondence Flag

Award

Field Name Description

Same As Solicitation Information

Disable Unsuccessful Responder Notification

Primary E-Mail Address

Secondary E-Mail Address

All Correspondence Flag

Default Response Information

Field Description

Days Valid For

All Correspondence Flag

Prompt Pay Discount Information

Field Name Description

Day 1-4

Up to four separate date and rate pairs may be entered.

Amount 1-4

Up to four separate date and rate pairs may be entered.

Percent 1-4 (0-100)

Up to four separate date and rate pairs may be entered.

Net Days

All Correspondence Flag

Response

Field Name Description

Primary E-Mail Address

Secondary E-Mail Address

All Correspondence Flag

Teaming Partner Invitations

Field Name Description

All Correspondence Flag

Indicates whether or not vendor elects to subscribe to All Correspondence vs. specific correspondence.

Primary E-Mail Address

The first email address to receive notification.

Secondary E-Mail Address

The second email address to receive notification.

Unsolicited Response

Field Name Description

Primary E-Mail Address

Secondary E-Mail Address

All Correspondence Flag

 

 

Displays the details for the addresses.

Summary

The summary provides two helpful capabilities:

  1. View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.

  2. Sort Provides the ability for VSS users to sort summary results based on multiple columns and ability to arrange in sequence.

General Information

Field Name Description

Type *

Address Lines 1-5 *

City *

State

Zip

Country *

 

Displays a list of the users associated to the vendor.

Summary

The summary provides two helpful capabilities:

  1. View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.

  2. Sort Provides the ability for VSS users to sort summary results based on multiple columns and ability to arrange in sequence.

Field Description

User ID

Full Name

Edit User Details

Displays as a sub-tab when adding a user to the vendor.

Field Description

Description

Full Name*

Email Address*

Fax Number

New Password

 Not available when VSS is configured to use OIDC/Login.gov.

Phone Number

User ID*

Vendor Registration Number

Verify Password

 Not available when VSS is configured to use OIDC/Login.gov.

Vendor Associations

Displays as a sub-tab when adding a user to the vendor.

Field Description

Agency

Agency Location Code

Bureau

DODAAC

DUNS+4

UEI

(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity.

EFT Indicator

EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI.

Sign with Login.gov

Indicates whether or not the user's task signing activity will be authenticated with Login.gov. When the agency's VSS instance is configured to authenticate using OIDC/Login.gov, "Sign with Login.gov" must be set to True. The flag will not be available when the VSS instance is not set to authenticate with OIDC/Login.gov.

Vendor Address Code

Vendor Code

Vendor Name

Vendor Registration Number

Enable for Electronic Signature

A checkbox to indicate whether electronic signature is enabled.

Sign by Personal Certificate (CAC/PIV)

Enables the user to sign the form/document using a personal certificate such as a common access card (CAC) or a personal identity verification (PIV) card. When the agency's VSS instance is configured to authenticate using OIDC/Login.gov, the "Sign by Personal Certificate" flag will not be displayed.

 

Displays a list of the associated SIC codes for the vendor.

Summary

The summary provides two helpful capabilities:

  1. View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.

  2. Sort Provides the ability for VSS users to sort summary results based on multiple columns and ability to arrange in sequence.

Field Description

Code *

 

Displays a list of the associated NAICS codes for the vendor.

Summary

The summary provides two helpful capabilities:

  1. View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.

  2. Sort Provides the ability for VSS users to sort summary results based on multiple columns and ability to arrange in sequence.

Field Description

Code *

 

Displays a list of the associated PSC codes for the vendor.

Summary

The summary provides two helpful capabilities:

  1. View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.

  2. Sort Provides the ability for VSS users to sort summary results based on multiple columns and ability to arrange in sequence.

Field Description

Code *

 

Displays the details of agency certified geographic region for the vendor.

Summary

The summary provides two helpful capabilities:

  1. View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.

  2. Sort Provides the ability for VSS users to sort summary results based on multiple columns and ability to arrange in sequence.

Field Description

MAC Program

Used to identify the MAC Program Code that the Solicitation/Announcement is associated to. The value must be valid in the MAC Program maintenance table.

Geographic Region Profile

Indicates where the place of performance will be geographically located for the Solicitation/Announcement.

 

Displays the details of the banking information for the vendor.

Banking Information

Field Description

Bank Account Number / IBAN

Bank Account Type

ABA Bank Number

Swift BIC

Name

Related Topics

Vendor Registration Wizard

Vendor Information Overview

________________________________________

PROPRIETARY AND CONFIDENTIAL
This commercial computer software is delivered with Restricted Rights to the Government. Use, reproduction, or disclosure is subject to the restrictions set forth in the FAR, DFAR, or other license provisions referenced in the contract. Information in this document is subject to change without notice. Companies, names, and data used in examples herein are fictitious unless otherwise noted.
COPYRIGHT
© 1997-2023 CGI Federal Inc. All rights reserved.
The Momentum® software is the copyrighted work of CGI Federal Inc., its related entities and/or its suppliers. Use of the software is governed by the terms of the end user license agreement, if any, which accompanies or is included with the software.
Unless CGI Federal explicitly gives you permission within a license agreement accompanying the software, you may not copy, modify, distribute, display, license, or sell the software or any of its components.
No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of CGI Federal.
PATENT
The software is protected by United States Patent Nos. 6,343,279; 6,532,450; and 6,910,021.