Account Summary
The Account Summary query provides users with a search for current account balances. Account Summary balances display at the customer account (vendor address code or vendor registration number) level. Date range, vendor code, address code, and billing activity indicator are filter criteria for searching. The balances displayed include Total Bill Amount, Collected Amount, Adjustment Amount, Outstanding Amount, Applied Credit Amount, Closed Credit Amount, Outstanding Credit Amount, and Outstanding Chargeback Amount.
The Account Summary query can be accessed using the following path from the desktop:
Billing>Account Summary
The Account Summary query displays several types of information. It contains the following buttons, pages, and tabs (click each tab for more information): (* indicates a required field)
There are several buttons on the Account Summary query. Some buttons will not be active if a record is not selected.
| Button | Description |
|---|---|
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Search |
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Clear |
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View Bills |
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View Cash Receipts |
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View Statement |
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This is the search page of the Account Summary query.
Search Criteria
Header Criteria
| Field Name | Description |
|---|---|
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Bill Generated |
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Collection Due Date From/To |
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Bill Document Date From/To |
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Business Line |
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Vendor Criteria
| Field Name | Description |
|---|---|
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Registration Number |
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Code (Vendor) |
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Address Code (Vendor) |
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Name (Vendor) |
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DUNS+4 |
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UEI |
(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity. |
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EFT Indicator |
EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI. |
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Agency |
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Bureau |
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Agency Location Code |
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Summary
The search results retrieved when a user searches for bills defaults the initial sort by collection due date. The most current (recent) collection due date is displayed first then descending by collection due date.
Summary
The search provides two helpful capabilities:
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View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.
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Sort Provides the ability for VSS users to sort search results based on multiple columns and ability to arrange in sequence.
The fields listed in the Summary section are defined above except:
| Button | Description |
|---|---|
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Total Closed Amount |
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Total Adjustment Amount |
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Outstanding Chargeback Amount |
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Total Bill Amount |
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Total Collected Amount |
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Total Credit Amount |
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Total Applied Credit Amount |
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Outstanding Credit Amount |
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Closed Credit Amount |
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Total Outstanding Amount |
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Totals Row
Upon retrieving the search results from the query, the system will sum and display the amount totals.
If search results contain multiple currencies, the totals will not be calculated.
| Field Name | Description |
|---|---|
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Total Bill Amount |
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Total Collected Amount |
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Total Adjustment Amount |
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Total Closed Amount |
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Total Outstanding Amount |
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Outstanding Chargeback Amount |
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Total Credit Amount |
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Total Applied Credit Amount |
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Closed Credit Amount |
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Outstanding Credit Amount |
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