Cash Receipt Search
The Cash Receipt Search allows users to search for specific Cash Receipts of all line types, including IPAC, 7600EZ G-Invoicing and adjustments which is displayed with header and accounting line information. The search provides the ability to search from items at both the header and accounting line of the cash receipt; however, the item collection only contains fields at the accounting line level. If there are multiple accounting lines on one CR, there will be multiple records in the item collection and each one can only be opened individually. The accounting lines are treated as separate entities.
Cash Receipt (CR) documents are used to record collections, advances, write-offs, debit vouchers, and over-payments. Additionally, when a CR references a Billing Document (BD), it liquidates the receivable balance recorded on the BD.
The Cash Receipt Search can be accessed using the following path from the desktop:
Billing>Cash Receipt Search
The Cash Receipt Search records several types of information. It contains the following buttons, pages, and tabs (click each tab for more information): (* indicates a required field)
There are several buttons on the Cash Receipt Search. Some buttons will not be active if a record is not selected.
| Button | Description |
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Search |
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Clear |
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View |
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View Bill |
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Account Summary |
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More (Vendor) |
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Send New Message |
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Audit |
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Attachments |
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View Amounts in Fund Currency |
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View Amounts in Transaction Currency |
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This is the search page of the search.
Search Criteria
| Field Name | Description |
|---|---|
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Document Number |
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Title |
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Debit Voucher Number |
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Deposit Number |
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Collection Date From/To |
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Collected Amount From/To |
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External System Document Number |
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Line Type |
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Treasury Symbol |
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Source Number |
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Referenced Bill Number |
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Business Line |
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ATA |
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AID |
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BPOA |
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EPOA |
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A |
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MAIN |
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SUB |
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G-Inv / IPAC Indicator |
Select G-Invoicing or IPAC Indicators to limit search. |
Vendor Criteria
| Field Name | Description |
|---|---|
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Vendor Registration Number |
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Code (Vendor) |
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Address Code (Vendor) |
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Name (Vendor) |
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UEI |
(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity. |
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EFT Indicator |
EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI. |
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DUNS+4 |
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Agency Disbursing Office |
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Payment Information
| Field Name | Description |
|---|---|
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Tender Type Category |
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Check/Money Order Number |
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Centralized Collections Services (within the Payment Information section)
Centralized Collections Services describes a number of collection processes in Accounts Receivable. The Centralized Collections Services includes Bank or Revenue Credit Card billing/collections and Pay.gov billing/collections.
| Field Name | Description |
|---|---|
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Agency ID/Merchant ID |
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Agency Tracking ID |
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Centralized Collections Services Status |
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Centralized Collections Services Type |
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Pay.gov Information (under Centralized Collection Services)
| Field Name | Description |
|---|---|
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Application Name |
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Form ID |
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Tracking ID |
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G-Invoicing
| Field Name | Description |
|---|---|
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GT&C Number |
The General Terms and Conditions Number |
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Order Number |
The unique number that identifies the document. |
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Line |
The numeric value of the line. |
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Schedule |
Schedule information |
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G-Inv / IPAC Indicator |
Select G-Invoicing or IPAC Indicators to limit search. |
IPAC
| Field Name | Description |
|---|---|
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Inter-Agency Transfer |
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Customer Treasury Symbol |
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Customer BETC |
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Customer Funding Source |
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Funding Authorization Source |
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Funding Document Number |
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Internal Obligation Document Number |
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Requisition Number |
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JAS Number |
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Accounting Classification Code |
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Accounting Classification Reference Number |
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DOD Activity Address Code |
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Accounting Trace Number |
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Job Number |
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ATA |
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AID |
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BPOA |
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EPOA |
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A |
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MAIN |
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SUB |
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Referenced Entities
| Field Name | Description |
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Agreement Number |
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Debt Account Number |
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Contract Number |
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Blanket Agreement Number |
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Delivery Order Number |
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Invoice Number |
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Search Results
Totals Row
Upon retrieving the search results from the query, the system will sum and display the amount totals. The totals display for all amount fields regardless of currency and are calculated across all search results even if multiple pages.
If search results contain multiple currencies, the totals will not be calculated.
| Field Name | Description |
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Total Bill Amount |
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Collected Amount |
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Adjustment Amount |
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Closed Amount |
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Total Outstanding Amount |
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Outstanding Chargeback Amount |
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Summary
The search provides two helpful capabilities:
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View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.
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Sort Provides the ability for VSS users to sort search results based on multiple columns and ability to arrange in sequence.
The fields listed in the Search Results section are defined above except:
| Field Name | Description |
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Currency |
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Period of Performance Start Date |
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Period of Performance End Date |
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Application Name |
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Form ID |
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Collection Date |
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Collected Amount |
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Accessed by selecting an item on the Cash Receipt Search and clicking the View button. Displays the detail of the selected Cash Receipt.
Field descriptions listed below are broken down by section for easy searching. To find the field description you need, locate the section title on the table in Momentum and find the field in the corresponding category below.
General Information
| Field Name | Description |
|---|---|
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Document Number |
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Title |
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Debit Voucher Number |
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Deposit Number |
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Collection Date |
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Accomplished Date |
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Last Batch Number |
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External System Document Number |
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Line Type |
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Period of Performance Start Date |
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Period of Performance End Date |
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Source Number |
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Currency |
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Business Line |
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Exchange Rate |
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Vendor Information
| Field Name | Description |
|---|---|
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Agency Disbursing Office |
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Registration Number |
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Code |
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Address Code |
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Name |
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UEI |
(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity. |
|
EFT Indicator |
EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI. |
|
DUNS+4 |
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Amounts
| Field Name | Description |
|---|---|
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Principal Amount |
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Interest Amount |
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Admin Charges Amount |
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Penalty Amount |
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Receipt Total |
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Referenced Amounts
| Field Name | Description |
|---|---|
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Chargeback Amount |
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Refunded Amount |
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Deposit Amount |
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Referenced Bill
| Field Name | Description |
|---|---|
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Referenced Bill Document Number |
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Transfer
| Field Name | Description |
|---|---|
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Transfer Treasury Symbol |
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To/From (Accounting Line) |
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ATA |
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AID |
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BPOA |
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EPOA |
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A |
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MAIN |
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SUB |
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Payment Information
| Field Name | Description |
|---|---|
|
Tender Type Category |
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Check/Money Order Number |
|
Centralized Collections Services (within the Payment Information section)
Centralized Collections Services describes a number of collection processes in Accounts Receivable. The Centralized Collections Services includes Bank or Revenue Credit Card billing/collections and Pay.gov billing/collections.
| Field Name | Description |
|---|---|
|
Agency ID/Merchant ID |
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Agency Tracking ID |
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Centralized Collections Services Status |
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Centralized Collections Services Type |
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Pay.gov Information (under Centralized Collection Services)
| Field Name | Description |
|---|---|
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Application Name |
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Form ID |
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Tracking ID |
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G-Invoicing
| Field Name | Description |
|---|---|
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GT&C Number |
The General Terms and Conditions Number |
|
Order Number |
The unique number that identifies the document. |
|
Line |
The numeric value of the line. |
|
Schedule |
Schedule information |
|
G-Inv / IPAC Indicator |
Select G-Invoicing or IPAC Indicators to limit search. |
IPAC
| Field Name | Description |
|---|---|
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Inter-Agency Transfer |
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Customer Treasury Symbol |
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Customer BETC |
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Customer Funding Source |
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Customer Voucher Number |
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Transfer Schedule Number |
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Transfer Voucher Number |
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Transfer Authorization By |
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Funding Authorization Source |
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Funding Document Number |
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Internal Obligation Document Number |
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Transaction Contact |
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Contact Phone Number |
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Contact Email |
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Requisition Number |
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JAS Number |
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SGL Comments |
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Accounting Classification Code |
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Accounting Classification Reference Number |
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DOD Activity Address Code |
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Fiscal Station Number |
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Accounting Trace Number |
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FY Obligation ID |
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Job Number |
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ATA |
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AID |
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BPOA |
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EPOA |
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A |
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MAIN |
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SUB |
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Agreement
| Field Name | Description |
|---|---|
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Agreement Number |
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Agreement Line Number |
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Debt Account
| Field Name | Description |
|---|---|
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Debt Account Number |
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Debt Account Line Number |
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Depository Line Number |
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Payee Line Number |
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Contract
| Field Name | Description |
|---|---|
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Contract Number |
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Blanket Agreement Number |
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Delivery Order Number |
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Contract Line Item Number |
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Sub Contract Line Item Number |
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Blanket Agreement Line Item Number |
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Sub Blanket Agreement Line Item Number |
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Invoice Number |
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Funding Information
| Field | Description |
|---|---|
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Partition |
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BBFY |
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EBFY |
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Fund |
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Division |
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Organization |
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Sub Organization |
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Program |
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Project |
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Sub Project |
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Activity |
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Object |
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Sub Object |
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Revenue Source |
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Sub Revenue Source |
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User Dimension 1-10 |
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Reimbursable Object |
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Reimbursable Sub Object |
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Canceled BBFY |
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Canceled EBFY |
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Canceled Fund |
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Cost Organization |
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Sub Cost Organization |
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YBA |
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BETC |
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PRC |
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Cohort Year |
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Customizable Fields
| Field Name | Description |
|---|---|
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Customizable Text Fields 1-2 |
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User Defined Line Fields (Accounting Line)
| Field Name | Description |
|---|---|
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User Defined Fields 1-10 |
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User Defined Header Fields
| Field Name | Description |
|---|---|
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User Defined Fields 1-10 |
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Description
| Field Name | Description |
|---|---|
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Description |
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Displays the messages associated with the invoice.
Search Criteria
| Field | Description |
|---|---|
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Record Number |
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User ID |
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Type of Correspondence |
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Created Date From/To |
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Contact Person |
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Subject |
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Correspondence |
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Summary
The summary provides two helpful capabilities:
-
View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.
-
Sort Provides the ability for VSS users to sort summary results based on multiple columns and ability to arrange in sequence.
| Field Name | Description |
|---|---|
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Record |
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Type of Correspondence |
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Created Date |
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User ID |
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First Name |
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Middle Initial |
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Last Name |
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Subject |
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Correspondence |
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Has Attachments |
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Contact Person
| Field Name | Description |
|---|---|
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First Name |
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Middle Initial |
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Last Name |
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Title |
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Phone Number |
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International Phone Number |
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Email Address |
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Agency Contact Person
| Field Name | Description |
|---|---|
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Name |
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Title |
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Phone Number |
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Agency Email Address |
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Correspondence
| Field Name | Description |
|---|---|
|
User ID |
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Created Date |
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Type of Correspondence |
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Communication Source |
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Subject |
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Correspondence |
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Parent Itemized Line Number |
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Parent Accounting Line Number |
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