Create Unsolicited Response
Click here to open the Search Menu.

 

Create Unsolicited Response

The Create Unsolicited Response screen is used to create and submit unsolicited proposals from VSS, which transmits to Momentum.

  The Create Unsolicited Response screen can be accessed using the following path from the desktop:

Procurement>Create Unsolicited Response

The Create Unsolicited Response screen is organized as a notebook and records several types of information. It contains the following buttons, pages, and tabs (click each tab for more information): (* indicates a required field)

 

There are several buttons on the Security Principal maintenance table. Some buttons will not be active if a record is not selected.

Button Description

Attachments

Click to add/view attachments to the message. Takes the user to the Manage Attachments Modal, allowing the user to drag and drop or upload attachments. This is a tool for viewing, adding, deleting, and modifying attachments.
When a user uploads multiple attachments the user will be presented with the Attachment Mass Apply modal. This modal allows the user to set common attributes that apply to all attachments being uploaded. When the user clicks the Next button, they will then be presented the Multi Attachment Upload modal. This modal allows the user to set attachment attributes for the individual attachments uploaded together. Any attribute set on the second modal will only apply to the selected attachment. A new message record must be saved before the Attachment button is enabled.

Search

Verify

Save

Submit

Delete

Exit

View

Add

Browse

Add Unsolicited Line

The search page is the Auction/Solicitation Search because the response must reference the solicitation.

Once the solicitation is selected, click [Create Unsolicited Response] to access the Create Unsolicited Response screen.

 

Used to establish general information for the response.

Light Bulb icon image Field descriptions listed below are broken down by section for easy searching. To find the field description you need, locate the section title on the table in VSS and find the field in the corresponding category below.

Vendor Information

Field Name Description

Registration Number *

Note Image Only editable when creating a new response if the user is associated with multiple vendor registrations. Field is read-only if a user is associated with a single registration. Field is read-only when editing an existing response.

Code *

Note Image Only editable when creating a new response if the user is associated with multiple vendor registrations. Field is read-only if a user is associated with a single registration. Field is read-only when editing an existing response.

Address Code *

Note Image Only editable when creating a new response if the user is associated with multiple vendor registrations. Field is read-only if a user is associated with a single registration. Field is read-only when editing an existing response.

UEI

(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity.

EFT Indicator

EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI.

Name *

DUNS+4 *

Note Image Only editable when creating a new response if the user is associated with multiple vendor registrations. Field is read-only if a user is associated with a single registration. Field is read-only when editing an existing response.

Response Amount

Field Name Description

Response Grand Total Amount

Currency  *

Note Image Read-only field - If the VSS User is associated with a single registration, the Currency defaults to the Currency associated with the entered vendor. If the VSS User is associated with multiple registrations and a vendor has not been entered, the system defaults the Currency to the Currency of the referenced solicitation (until a vendor is entered).

General Information

Field Name Description

Version Number

Response Status

Response Date

Vendor Response Number

Bid Type *

Days Valid For

Comments

Procurement Vehicle

Field Name Description

Procurement Vehicle

Procurement Vehicle Info

Expiration Date

Prompt Payment Discount Terms

Field Name Description

Day 1-4

Up to four separate date and rate pairs may be entered.

Amount 1-4

Up to four separate date and rate pairs may be entered.

Percent 1-4 (0-100)

Up to four separate date and rate pairs may be entered.

Net Days

Representations and Certifications

Field Name Description

Business Type *

Previous Contracts and Compliance Reports *

Affirmative Action Compliance *

Small Business Program Representation

This area is not active unless Business Type = Small Business.  The Ethnic Group drop-down list is only active if the Disadvantaged Business flag is checked.

Field Name Description

Women-Owned Small Business  

Economically Disadvantaged Women-Owned Small Business  

Joint Venture Women-Owned Small Business  

Joint Venture Economically Disadvantaged Women-Owned Small Business  

Women-Owned Business

HUB Zone Small Business

Disadvantaged Business

Emerging Small Business

Very Small Business

Service-Disabled Veteran

Other Veteran

Ethnic Group

Displays the itemized lines and the details for the response.

Itemized Lines

Summary

The summary provides two helpful capabilities:

  1. View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.

  2. Sort Provides the ability for VSS users to sort summary results based on multiple columns and ability to arrange in sequence.

Field Description

Line Number (Unsolicited)

Commodity Name

Quantity

Unit of Issue

Unit Price Amount

Stepladder Pricing

Unsolicited Proposal Type *

Award Fee

The vendor's proposed award fee.

Base Fee

The vendor's proposed base fee.

Fixed Fee

The vendor's proposed fixed fee.

Target Fee

The vendor's proposed target fee.

Line Detail

Field Name Description

No Bid

Line Number

Commodity Name

Quantity

Unit Price Amount

Total Line Amount

Unit of Issue

Quantity Line

Quantity Option Number

PSC

NAICS

SIC

NSN

Variation in Quantity By

Positive Variance

Negative Variance

Period Line

Period Option Number

Period of Performance Start Date

Period of Performance End Date

Description

Vendor Type of Contract

The Type of Contract associated to the vendor offer.

Vendor IDC Type

Drop-down list of values consisting of Blank, Definite, Indefinite and Requirements.

Award Fee

The vendor's proposed award fee.

Base Fee

The vendor's proposed base fee.

Fixed Fee

The vendor's proposed fixed fee.

Target Fee

The vendor's proposed target fee.

Type of Contract

Please note that additional fields will display based upon a vendor's selected Type of Contract. See the Type Of Contract page for more information and a complete listing of additional fields.

When a user adds an unsolicited line to a response, the Select Pricing Arrangement modal will automatically display for the user to select a Type Of Contract and IDC Type on the offer.

Button Description

Apply

 Click to apply the type of contract to the itemized line. The "Apply" button will be disabled unless a Type of Contract value is entered.

Cancel

 Click to cancel the item/selecton.

 

Field Name Description

Vendor Type of Contract

The Type of Contract associated to the vendor offer.

Type of Contract

The type of contract to be associated with the form.

IDC Type

A drop-down list of Blank, Definite Quantity, Indefinite Quantiity and Requirements.

Vendor IDC Type

Drop-down list of values consisting of Blank, Definite, Indefinite and Requirements.

 

Stepladder Pricing

Displays the pricing per unit.  To access, select an itemized line and click the Stepladder Pricing link on the Itemized Lines tab. If the pricing breaks are by quantity (Stepladder Pricing), the detail information shows each graduation of the various unit price per quantity breakdowns.

Summary

The summary provides two helpful capabilities:

  1. View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.

  2. Sort Provides the ability for VSS users to sort summary results based on multiple columns and ability to arrange in sequence.

Field Name Description

From Quantity

To Quantity

Unit Price Amount

Detail Information

The fields for this section are defined above.

 

Delivery Information

Displays the delivery information.  To access, select an itemized line and click the Delivery Information link on the Itemized Lines tab.

Summary

The search provides two helpful capabilities:

  1. View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.

  2. Sort Provides the ability for VSS users to sort search results based on multiple columns and ability to arrange in sequence.

Field Name Description

Delivery Number

Delivery

Delivery Quantity

Shipping Office Code

Inspection Location

Delivery Detail

Field Name Description

Delivery Number

Delivery Date

Length

Type

FOB

Delivery Quantity

As Required

Unit

Delivery Text

Additional Markings

Shipping Information

Field Name Description

Shipping Office Name

Shipping Office Code

Shipping Office Address

Inspection Information

Field Name Description

Inspection Location

Inspection By

Inspection Level

Inspection Address

Related Topics

Response Overview

Response Search

Procurement Functionality

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PATENT
The software is protected by United States Patent Nos. 6,343,279; 6,532,450; and 6,910,021.