Response Search
Click here to open the Search Menu.

 

Response Search

The Response Search allows users to search for submitted and draft responses to solicitations. The response, once retrieved, may be viewed, edited, and/or submitted.

The Response Search can be accessed using the following path from the desktop:

Procurement>Response>Response Search

The Response Search contains several types of information. It contains the following buttons, pages, and tabs (click each tab for more information): (* indicates a required field)

There are several buttons on the query. Some buttons will not be active if a record is not selected.

Button Description

Search

View

Edit

Delete

Withdraw

Base/Options

Click to open Base Options Modal Window displaying the associations between base and option lines.

This is the search page of the query.

Search Criteria

Field Name Description

Base Solicitation Number

Document Title

From/To Response Date

Vendor Response Number

Response Status

Unsolicited

Unsolicited Response Type

Final Proposal

Late Response

Vendor

Field Name Description

Registration Number

UEI

(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity.

EFT Indicator

EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI.

Code

Address Code

DUNS+4

Name

Summary

The summary provides two helpful capabilities:

  1. View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.

  2. Sort Provides the ability for VSS users to sort summary results based on multiple columns and ability to arrange in sequence.

The fields in the Summary section are defined above except:

Field Name Description

Version

Used to establish general information for the response.

Light Bulb icon image Field descriptions listed below are broken down by section for easy searching. To find the field description you need, locate the section title on the table in Momentum and find the field in the corresponding category below.

Response Information sub-tab

Solicitation Information

Field Name Description

Document Number

Closing Time

Title

Bid All Lines

Primary NAICS

Issue Date

Closing Date

Vendor Information

Field Name Description

Registration Number *

Note Image Only editable when creating a new response if the user is associated with multiple vendor registrations. Field is read-only if a user is associated with a single registration. Field is read-only when editing an existing response.

Code *

Note Image Only editable when creating a new response if the user is associated with multiple vendor registrations. Field is read-only if a user is associated with a single registration. Field is read-only when editing an existing response.

Address Code *

Note Image Only editable when creating a new response if the user is associated with multiple vendor registrations. Field is read-only if a user is associated with a single registration. Field is read-only when editing an existing response.

UEI

(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity.

EFT Indicator

EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI.

Name *

DUNS+4 *

Note Image Only editable when creating a new response if the user is associated with multiple vendor registrations. Field is read-only if a user is associated with a single registration. Field is read-only when editing an existing response.

Response Amount

Field Name Description

Response Grand Total Amount

Currency *

Note Image Read-only field - If the VSS User is associated with a single registration, the Currency defaults to the Currency associated with the entered vendor. If the VSS User is associated with multiple registrations and a vendor has not been entered, the system defaults the Currency to the Currency of the referenced solicitation (until a vendor is entered).

General Information

Field Name Description

Final Proposal

Late Response

Version Number

Response Status

Response Date

Vendor Response Number

Bid Type *

Days Valid For

Vendor Comments

Evaluation Notices

Late Response Justification

Time Zone

Read-only field that provides a point of reference for the Closing Date and Time. It displays the GMT offset/Timze Zone associated with the current user's local time.

Response Time

 The time assoicated with the response.

Procurement Vehicle

Field Name Description

Procurement Vehicle

Procurement Vehicle Info

Expiration Date

Prompt Payment Discount Terms

Field Name Description

Day 1-4

Up to four separate date and rate pairs may be entered.

Amount 1-4

Up to four separate date and rate pairs may be entered.

Percent 1-4 (0-100)

Up to four separate date and rate pairs may be entered.

Net Days

Representations and Certifications

Field Name Description

Business Type *

Previous Contracts and Compliance Reports *

Affirmative Action Compliance *

Small Business Program Representation

This area is not active unless Business Type = Small Business.  The Ethnic Group drop-down list is only active if the Disadvantaged Business flag is checked.

Field Name Description

Women-Owned Small Business  

Economically Disadvantaged Women-Owned Small Business  

Joint Venture Women-Owned Small Business  

Joint Venture Economically Disadvantaged Women-Owned Small Business  

Women-Owned Business

HUB Zone Small Business

Disadvantaged Business

Emerging Small Business

Very Small Business

Service-Disabled Veteran

Other Veteran

Ethnic Group


Messages sub-tab

Button Description

Search

Clear

Click to clear the line.

New Message

Click to start a new message.

Reply Message

Click to reply to a message.

Edit

Click to edit to a message.

Attachments

Click to add attachments to a message.

Audit

Click to begin the audit process.

Field Name Description

Message Type

Allows the user to specify what type of message they are sending, e.g., clarification, debrief, etc.

Subject

The subject line of the message.

Message

The actual content of the message.

Created Date To and From

The date range of the messages.

Teaming Partners sub-tab

Button Description

Add

Prime vendor designates other vendors as either Subcontractors or Joint Venture partners to create a Teaming List.

Delete

Prime vendor can delete vendors from the Teaming list up until offer submission. When teaming partner is deleted no teaming partner information will be included in the submitted offer.

Create Invitation

Prime Vendor invites a partner on the Teaming List to submit attachments prior to the submitting offer. Individual invitations are created for each partner with unique due date and comments.

Reopen Invitation

Prime can reopen a previously "Canceled Invitation".

Cancel Invitation

Prime cancels an Invitation by selecting the Partner row and clicking Cancel Invite button.  This changes the status of the invite to Canceled. The teaming partner will still be submitted, but without attachments.
 
Field Name Description

CAGE Code

(Commercial and Government Entity) Code that identifies contractors and vendors conducting business with the Government.

DUNS Number

(Data Universal Number System) A unique numbering system that is used to identify a business. The DUNS number can be no longer than nine characters.

EFT Indicator

Unique code used to identify additional bank accounts associated to a single UEI.

Vendor Name

The vendor name associated with the DUNS number entered.

Name

The vendor name associated with the vendor code/address code selected. This is a secure field and after entry, the name will only be visible to those with the proper security permissions.

Teaming Type

Select Subcontractors or Joint Venture partners from the drop down box.

Invite Status

Set by the system: No Invite, Pending (awaiting Partner response), Complete (Partner submitted), Canceled.

Invite Due Date

Date teaming partner should respond to Prime vendor's invitation.

Business Type

Business Type is selected from a drop down box of available choices.

Comments

A free text field for Prime to enter what the teaming partner is being asked to submit.

Representations and Certifications

The user selects the checkbox next to the desired vendors for which they want to request Vendor Representations and Certifications from SAM.

Invitation Search

Button Description

Save

Save work on invitation.

Attachments

Allows teaming partner to upload attachments, Attachment Types are available for the user to select for each attachment based on what was identified in the evaluation criteria for the solicitation.

Submit

Submit notifies prime that teaming partner has completed their portion of the offer.

Displays the itemized lines and the details for the response.

Itemized Lines

Summary

The summary provides two helpful capabilities:

  1. View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.

  2. Sort Provides the ability for VSS users to sort summary results based on multiple columns and ability to arrange in sequence.

Field Description

Line Number

Commodity Name

Quantity

Unit of Issue

Unit Price Amount

Stepladder Pricing

Line Detail

Field Name Description

No Bid

Line Number

Commodity Name

Quantity

Unit Price Amount

Total Line Amount

Unit of Issue

PSC

NAICS

SIC

NSN

Variation in Quantity By

Positive Variance

Negative Variance

Period of Performance Start Date

Period of Performance End Date

Description

Option Period

Base/Option Indicator

Base Line Number

Stepladder Pricing

Displays the pricing per unit.  To access, select an itemized line and click the Stepladder Pricing link on the Itemized Lines tab. If the pricing breaks are by quantity (Stepladder Pricing), the detail information shows each graduation of the various unit price per quantity breakdowns.

Summary

The summary provides two helpful capabilities:

  1. View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.

  2. Sort Provides the ability for VSS users to sort summary results based on multiple columns and ability to arrange in sequence.

Field Name Description

From Quantity

To Quantity

Unit Price Amount

Detail Information

The fields for this section are defined above.

 

Delivery Information

Displays the delivery information.  To access, select an itemized line and click the Delivery Information link on the Itemized Lines tab.

Summary

The search provides two helpful capabilities:

  1. View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.

  2. Sort Provides the ability for VSS users to sort search results based on multiple columns and ability to arrange in sequence.

Field Name Description

Delivery Number

Delivery

Delivery Quantity

Shipping Office Code

Inspection Location

Delivery Detail

Field Name Description

Delivery Number

Delivery Date

Length

Type

FOB

Delivery Quantity

As Required

Unit

Delivery Text

Additional Markings

Shipping Information

Field Name Description

Shipping Office Name

Shipping Office Code

Shipping Office Address

Inspection Information

Field Name Description

Inspection Location

Inspection By

Inspection Level

Inspection Address

 

Line Fill-in Provisions/Clauses

Summary

Field Name Description

Partition

Provision/Clause Number

Title

Effective Date

Details

Field Name Description

Provision/Clause Number

Effective Date

Title

Partition

Complete

Not Applicable

Deviation

If the user updates/completes a Fill-in on this tab, the same Fill-in will be updated/completed under all other Lines for which its Provision/Clause is associated, along with the Clauses/Provisions Tab at the header level. Conversely, if the user updates/completes a Fill-in on the Clauses/Provisions Tab at the header level, the same Fill-in will be updated/completed on all Line Fill-in Provisions/Clauses tabs for which its Provision/Clause is associated.

Summary

Field Description

Partition

Provision/Clause Number

Title

Effective Date

Details

Field Description

Provision/Clause Number

Effective Date

Title

Partition

Complete

Not Applicable

Deviation

Used to add and display attachments to the response. This tab is not visible if viewing a response without an attachment.

Attachments must be 6MB or smaller in size; larger documents will prevent successful transmission of the response to the receiving agency after submission. If necessary, break a large attachment into smaller documents or use a compression tool (WinZIP, etc.) to shrink the size of the documents.

Attachments

Field Description

Uploaded File

Title

Size (bytes)

Content Type

Related Topics

Response Overview

Create Response

Procurement Functionality

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PROPRIETARY AND CONFIDENTIAL
This commercial computer software is delivered with Restricted Rights to the Government. Use, reproduction, or disclosure is subject to the restrictions set forth in the FAR, DFAR, or other license provisions referenced in the contract. Information in this document is subject to change without notice. Companies, names, and data used in examples herein are fictitious unless otherwise noted.
COPYRIGHT
© 1997-2023 CGI Federal Inc. All rights reserved.
The Momentum® software is the copyrighted work of CGI Federal Inc., its related entities and/or its suppliers. Use of the software is governed by the terms of the end user license agreement, if any, which accompanies or is included with the software.
Unless CGI Federal explicitly gives you permission within a license agreement accompanying the software, you may not copy, modify, distribute, display, license, or sell the software or any of its components.
No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of CGI Federal.
PATENT
The software is protected by United States Patent Nos. 6,343,279; 6,532,450; and 6,910,021.