Statement Search
The Billing Statement Search retrieves all Billing Statement Entities that match the provided search criteria and to which the user has appropriate security permissions. The system displays the results with the newest Statement first (based on Statement Print Date). It emphasizes that vendors and/or designated agents on the statement can see the statement header; but the associated drill-down details are limited to the particular vendor (customer) referenced on the transaction. The system displays a total row for all returned results.
Statement Balance shown may only reflect a partial balance. In instances where the search results contain statement records where the vendor associated with the user is not the primary vendor on the statement, the user will receive an informational message at the top of the page - "Search results contain the Statement Balance that applies to your specified vendor only."
The Statement Search can be accessed using the following path from the desktop:
Billing>Statement Search
The Statement Search records several types of information. It contains the following buttons, pages, and tabs (click each tab for more information): (* indicates a required field)
There are several buttons on the Bill Search. Some buttons will not be active if a record is not selected.
| Button | Description |
|---|---|
|
Search |
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|
Clear |
|
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View |
|
|
View Printed Statement |
|
|
Send New Message |
|
|
More (Vendor) |
|
|
Dispute Statement |
|
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View Referencing Cash Receipts |
|
|
View Related Dispute Requests |
|
This is the search page of the Statement Search.
Search Criteria
General Criteria
| Field Name | Description |
|---|---|
|
Bill Type |
|
|
Bill Generated |
|
|
Statement Number |
|
|
Business Line |
|
|
Currency |
|
|
Statement Print Date From/To |
|
|
Statement Collection Due Date From/To |
|
|
G-Inv / IPAC Indicator |
Select G-Invoicing or IPAC Indicators to limit search. |
Vendor Criteria
| Field Name | Description |
|---|---|
|
Registration Number |
|
|
Code (Vendor) |
|
|
Address Code (Vendor) |
|
|
Name (Vendor) |
|
|
DUNS+4 |
|
|
UEI |
(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity. |
|
EFT Indicator |
EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI. |
|
Agency |
|
|
Bureau |
|
|
Agency Location Code |
|
Summary
The search results retrieved when a user searches for bills defaults the initial sort by collection due date. The most current (recent) collection due date is displayed first then descending by collection due date.
Summary
The search provides two helpful capabilities:
-
View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.
-
Sort Provides the ability for VSS users to sort search results based on multiple columns and ability to arrange in sequence.
The fields listed in the Summary section are defined above except:
| Field Name | Description |
|---|---|
|
Closed Amount |
|
|
Adjustment Amount |
|
|
Outstanding Chargeback Amount |
|
|
Total Amount |
|
|
Collected Amount |
|
|
Credit Amount |
|
|
Applied Credit Amount |
|
|
Outstanding Credit Amount |
|
|
Closed Credit Amount |
|
|
Outstanding Amount |
|
Totals Row
Upon retrieving the search results from the query, the system will sum and display the amount totals.
If search results contain multiple currencies, the totals will not be calculated.
| Field Name | Description |
|---|---|
|
Total Amount |
|
|
Collected Amount |
|
|
Adjustment Amount |
|
|
Closed Amount |
|
|
Outstanding Amount |
|
|
Outstanding Chargeback Amount |
|
|
Credit Amount |
|
|
Applied Credit Amount |
|
|
Closed Credit Amount |
|
|
Outstanding Credit Amount |
|
Accessed by selecting an item on the Statement Search Results and clicking the View button. Displays the detail of the selected Billing Statement Entity.
Statement Balance shown may only reflect a partial balance. In instances where the search results contain statement records where the vendor associated with the user is not the primary vendor on the statement, the user will receive an informational message at the top of the page - "Search results contain the Statement Balance that applies to your specified vendor only."
Field descriptions listed below are broken down by section for easy searching. To find the field description you need, locate the section title on the table in VSS and find the field in the corresponding category below.
General
| Field Name | Description |
|---|---|
|
Last Statement Print Date |
|
|
Statement Print Date |
|
|
Statement Collection Due Date |
|
|
Bill Generated |
|
|
Currency |
|
|
Business Line |
|
|
Bill Type |
|
|
Statement Number |
|
Vendor Information
| Field Name | Description |
|---|---|
|
Agency |
|
|
Registration Number |
|
|
Code (Vendor) |
|
|
Address Code |
|
|
Name |
|
|
DUNS+4 |
|
|
UEI |
(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity. |
|
EFT Indicator |
EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI. |
|
Bureau |
|
|
Agency Location Code |
|
Statement Amounts
Billed Amounts
The Billed Amounts section reflects the sum of the accounting lines with Line Type of Advance or Normal.
| Field Name | Description |
|---|---|
|
Principal Amount |
|
|
Interest Amount |
|
|
Admin Charges Amount |
|
|
Penalty Amount |
|
|
Initial Amount |
|
|
Discount Amount |
|
|
Surcharge Amount |
|
|
Total Amount |
|
|
Total Outstanding Amount |
|
Credit Amounts
| Field Name | Description |
|---|---|
|
Principal Amount |
|
|
Initial Amount |
|
|
Discount Amount |
|
|
Surcharge Amount |
|
|
Total Amount |
|
Billed Totals
The Totals section is a 5 column by 5 row grid tracking liquidation activities that have referenced an Advance or Normal Billing Document accounting line.
| Field Name | Description |
|---|---|
|
Totals Chart |
|
Credit Totals
This Credit Totals section is a 2 column by 1 row grid tracking liquidation activities (processing of Cash Receipts) that have referenced an CREDIT Billing Document accounting line.
| Field Name | Description |
|---|---|
|
Closed Credit Amount |
|
|
Outstanding Credit Amount |
|
Referenced Amounts
| Field Name | Description |
|---|---|
|
Outstanding Chargeback Amount |
|
|
Refunded Amount |
|
|
External Offset Amount |
|
|
Internal Offset Amount |
|
Referral Amounts
| Field Name | Description |
|---|---|
|
Collection Agency Referred Amount |
|
|
Department of Justice Referred Amount |
|
|
Treasury Servicing Referred Amount |
|
|
Other Referred Amount |
|
|
External Offset Referred Amount |
|
|
Referral Collected Amount |
|
Displays the lines on the billing document. Search for a particular line or select a line to view the details.
Search Criteria
General Criteria
| Field Name | Description |
|---|---|
|
Referenced Bill Document Number |
|
|
Billing Reference Number |
|
|
Bill Title |
|
|
Bill Generated Date From/To |
|
|
Type of Transfer |
|
|
Currency |
|
Line Criteria
| Field Name | Description |
|---|---|
|
Line Number |
|
|
Line Type |
|
|
Billing Status |
|
|
Principal Amount From/To |
|
|
Total Amount From/To |
|
|
Source Number |
|
|
Invoice Number |
|
|
Period of Performance Start Date From/To |
|
|
Period of Performance End Date From/To |
|
|
Disputed |
|
Additional Criteria
Vendor Criteria
| Field Name | Description |
|---|---|
|
Agency |
|
|
Registration Number |
|
|
Code (Vendor) |
|
|
Address Code |
|
|
Name |
|
|
DUNS+4 |
|
|
UEI |
(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity. |
|
EFT Indicator |
EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI. |
|
Bureau |
|
|
Agency Location Code |
|
Funding Information
| Field | Description |
|---|---|
|
Partition |
|
|
BBFY |
|
|
EBFY |
|
|
Fund |
|
|
Division |
|
|
Organization |
|
|
Sub Organization |
|
|
Program |
|
|
Project |
|
|
Sub Project |
|
|
Activity |
|
|
Object |
|
|
Sub Object |
|
|
Revenue Source |
|
|
Sub Revenue Source |
|
|
User Dimension 1-10 |
|
|
Reimbursable Object |
|
|
Reimbursable Sub Object |
|
|
Canceled BBFY |
|
|
Canceled EBFY |
|
|
Canceled Fund |
|
|
Cost Organization |
|
|
Sub Cost Organization |
|
|
YBA |
|
|
BETC |
|
|
PRC |
|
|
Cohort Year |
|
G-Invoicing
| Field Name | Description |
|---|---|
|
GT&C Number |
The General Terms and Conditions Number |
|
Order Number |
The unique number that identifies the document. |
|
Line |
The numeric value of the line. |
|
Schedule |
Schedule information |
|
G-Inv / IPAC Indicator |
Select G-Invoicing or IPAC Indicators to limit search. |
IPAC
| Field Name | Description |
|---|---|
|
Customer Treasury Symbol |
|
|
Customer Funding Source |
|
|
Funding Document |
|
|
Requisition Number |
|
|
JAS Number |
|
|
Accounting Classification Code |
|
|
Accounting Classification Reference Number |
|
|
DOD Activity Address Code |
|
|
Accounting Trace Number |
|
|
Fiscal Station Number |
|
|
Customer BETC |
|
|
Job Number |
|
|
ATA |
|
|
AID |
|
|
BPOA |
|
|
EPOA |
|
|
A |
|
|
MAIN |
|
|
SUB |
|
Referenced Entities
| Field Name | Description |
|---|---|
|
Agreement Number |
|
|
Debt Account Number |
|
|
Contract Number |
|
|
Blanket Agreement Number |
|
Search Results
Summary
The fields listed in the Summary section are defined above except:
| Field Name | Description |
|---|---|
|
Principal Amount |
|
|
Total Amount |
|
|
Total Outstanding Amount |
|
|
Total Collected Amount |
|
|
Period of Performance Start Date |
|
|
Period of Performance End Date |
|
|
Disputed |
|
|
Applied Credit Amount |
|
Totals Row
Upon retrieving the search results from the query, the system will sum and display the amount totals. The totals display for all amount fields regardless of currency and are calculated across all search results even if multiple pages.
If search results contain multiple currencies, the totals will not be calculated.
| Field Name | Description |
|---|---|
|
Total Amount |
|
|
Total Collected Amount |
|
|
Total Outstanding Amount |
|
|
Total Applied Credit Amount |
|
|
Principal Amount |
|
Line
Select a line and click on the Line link (top of page) to view the details.
General
| Field Name | Description |
|---|---|
|
Referenced Bill Document Number |
|
|
Billing Reference Number |
|
|
Bill Title |
|
|
Bill Generated Date |
|
|
Type of Transfer |
|
|
Currency |
|
|
Business Line |
|
|
Bill Generated |
|
Vendor Information
| Field Name | Description |
|---|---|
|
Agency |
|
|
Registration Number |
|
|
Code (Vendor) |
|
|
Address Code |
|
|
Name |
|
|
DUNS+4 |
|
|
UEI |
(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity. |
|
EFT Indicator |
EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI. |
|
Bureau |
|
|
Agency Location Code |
|
|
Designated Agent Code |
|
|
Designated Agent Address Code |
|
Header Information
Payment Information
| Field Name | Description |
|---|---|
|
Overdue Status |
|
|
Overdue Status Date |
|
|
RemitTo Office Address |
|
Centralized Collections Services (within the Payment Information section)
Centralized Collections Services describes a number of collection processes in Accounts Receivable. The Centralized Collections Services includes Bank or Revenue Credit Card billing/collections and Pay.gov billing/collections.
| Field Name | Description |
|---|---|
|
Agency ID/Merchant ID |
|
|
Agency Tracking ID |
|
|
Centralized Collections Services Status |
|
|
Centralized Collections Services Type |
|
Pay.gov Information (under Centralized Collection Services)
| Field Name | Description |
|---|---|
|
Application Name |
|
|
Form ID |
|
IPAC
| Field Name | Description |
|---|---|
|
Interagency Transfer |
|
|
Customer Agency Location Code |
|
Customizable Fields
| Field Name | Description |
|---|---|
|
Customizable Text Fields 1-2 |
|
User Defined Header Fields
| Field Name | Description |
|---|---|
|
User Defined Fields 1-10 |
|
Description
| Field Name | Description |
|---|---|
|
Description |
|
Additional Criteria
| Field Name | Description |
|---|---|
|
Printed Message |
|
Line Information
General
| Field | Description |
|---|---|
|
Line Number |
|
|
Line Type |
|
|
Disputed |
|
|
Disputed Date |
|
|
Source Number |
|
|
Closed Date |
|
|
Total Amount From/To |
|
|
Period of Performance Start Date |
|
|
Period of Performance End Date |
|
Amounts
| Field Name | Description |
|---|---|
|
Initial Amount |
|
|
Discount Amount |
|
|
Surcharge Amount |
|
|
Principal Amount |
|
|
Interest Amount |
|
|
Admin Charges Amount |
|
|
Penalty Amount |
|
|
Total Amount |
|
Totals
The Totals section is a 5 column by 5 row grid tracking liquidation activities that have referenced an Advance or Normal Billing Document accounting line.
| Field Name | Description |
|---|---|
|
Totals Chart |
|
Referenced Amounts
| Field Name | Description |
|---|---|
|
External Offset Amount |
|
|
Internal Offset Amount |
|
|
Refunded Amount |
|
|
Outstanding Chargeback Amount |
|
Referral Amounts
| Field Name | Description |
|---|---|
|
Collections Agency Referred Amount |
|
|
Department of Justice Referred Amount |
|
|
Treasury Servicing Referred Amount |
|
|
Other Referred Amount |
|
|
External Offset Referred Amount |
|
|
Referral Collected Amount |
|
Funding
| Field | Description |
|---|---|
|
Partition |
|
|
BBFY |
|
|
EBFY |
|
|
Fund |
|
|
Division |
|
|
Organization |
|
|
Sub Organization |
|
|
Program |
|
|
Project |
|
|
Sub Project |
|
|
Activity |
|
|
Object |
|
|
Sub Object |
|
|
Revenue Source |
|
|
Sub Revenue Source |
|
|
User Dimension 1-10 |
|
|
Reimbursable Object |
|
|
Reimbursable Sub Object |
|
|
Canceled BBFY |
|
|
Canceled EBFY |
|
|
Canceled Fund |
|
|
Cost Organization |
|
|
Sub Cost Organization |
|
|
YBA |
|
|
BETC |
|
|
PRC |
|
|
Cohort Year |
|
Printing
| Field Name | Description |
|---|---|
|
Comments to Print |
|
Dunning
| Field Name | Description |
|---|---|
|
Dunning Count |
|
|
Last Dunning Date |
|
|
Last Dunning Amount |
|
IPAC
| Field Name | Description |
|---|---|
|
Customer Treasury Symbol |
|
|
Customer Funding Source |
|
|
Funding Document |
|
|
Internal Obligation Document Number |
|
|
Requisition Number |
|
|
JAS Number |
|
|
Job Number |
|
|
Accounting Classification Code |
|
|
Accounting Classification Reference Number |
|
|
DOD Activity Address Code |
|
|
Accounting Trace Number |
|
|
Fiscal Station Number |
|
|
Transaction Contact |
|
|
Contact Phone Number |
|
|
Customer BETC |
|
|
ATA |
|
|
AID |
|
|
BPOA |
|
|
EPOA |
|
|
A |
|
|
MAIN |
|
|
SUB |
|
Agreement
| Field Name | Description |
|---|---|
|
Agreement Number |
|
|
Agreement Line Number |
|
Debt Account
| Field Name | Description |
|---|---|
|
Debt Account Number |
|
|
Debt Account Line Number |
|
|
Depository Line Number |
|
|
Payee Line Number |
|
Contract
| Field Name | Description |
|---|---|
|
Contract Number |
|
|
Blanket Agreement Number |
|
|
Delivery Order Number |
|
|
Contract Line Item Number |
|
|
Sub Contract Line Item Number |
|
|
Blanket Agreement Line Item Number |
|
|
Sub Blanket Agreement Line Item Number |
|
|
Invoice Number |
|
User Defined Fields
| Field Name | Description |
|---|---|
|
User Defined Fields 1-10 |
|
Description
| Field Name | Description |
|---|---|
|
Description |
|
Additional Criteria
| Field Name | Description |
|---|---|
|
Printed Message |
|
Displays the details of the Detail Billing Records.
Search Criteria
General Criteria
| Field Name | Description |
|---|---|
|
Referenced Bill Document Number |
|
|
Billing Reference Number |
|
|
Bill Title |
|
|
Bill Generated Date From/To |
|
|
Type of Transfer |
|
|
Currency |
|
Line Criteria
| Field Name | Description |
|---|---|
|
Principal Amount From/To |
|
|
Total Amount From/To |
|
|
Line Number |
|
|
Line Type |
|
|
Disputed |
|
|
Billing Status |
|
|
Source Number |
|
|
Invoice Number |
|
|
Period of Performance Start Date From/To |
|
|
Period of Performance End Date From/To |
|
Additional Criteria
Vendor Criteria
| Field Name | Description |
|---|---|
|
Agency |
|
|
Registration Number |
|
|
Code (Vendor) |
|
|
Address Code |
|
|
Name |
|
|
DUNS+4 |
|
|
UEI |
(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity. |
|
EFT Indicator |
EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI. |
|
Bureau |
|
|
Agency Location Code |
|
Detail Billing Record Criteria
| Field Name | Description |
|---|---|
|
Unique Record Identifier |
|
|
Commodity Code |
|
|
Quantity |
|
|
Record Date From/To |
|
|
Charge Period |
|
|
Articles/Services Description |
|
|
Detail Amount From/To |
|
|
Source Record ID |
|
Funding Information
| Field | Description |
|---|---|
|
Partition |
|
|
BBFY |
|
|
EBFY |
|
|
Fund |
|
|
Division |
|
|
Organization |
|
|
Sub Organization |
|
|
Program |
|
|
Project |
|
|
Sub Project |
|
|
Activity |
|
|
Object |
|
|
Sub Object |
|
|
Revenue Source |
|
|
Sub Revenue Source |
|
|
User Dimension 1-10 |
|
|
Reimbursable Object |
|
|
Reimbursable Sub Object |
|
|
Canceled BBFY |
|
|
Canceled EBFY |
|
|
Canceled Fund |
|
|
Cost Organization |
|
|
Sub Cost Organization |
|
|
YBA |
|
|
BETC |
|
|
PRC |
|
|
Cohort Year |
|
G-Invoicing
| Field Name | Description |
|---|---|
|
GT&C Number |
The General Terms and Conditions Number |
|
Order Number |
The unique number that identifies the document. |
|
Line |
The numeric value of the line. |
|
Schedule |
Schedule information |
|
G-Inv / IPAC Indicator |
Select G-Invoicing or IPAC Indicators to limit search. |
IPAC
| Field Name | Description |
|---|---|
|
Customer Treasury Symbol |
|
|
Customer Funding Source |
|
|
Funding Document |
|
|
Requisition Number |
|
|
JAS Number |
|
|
Job Number |
|
|
Accounting Classification Code |
|
|
Accounting Classification Reference Number |
|
|
DOD Activity Address Code |
|
|
Accounting Trace Number |
|
|
Fiscal Station Number |
|
|
Customer BETC |
|
|
ATA |
|
|
AID |
|
|
BPOA |
|
|
EPOA |
|
|
A |
|
|
MAIN |
|
|
SUB |
|
Referenced Entities
| Field Name | Description |
|---|---|
|
Agreement Number |
|
|
Debt Account Number |
|
|
Contract Number |
|
|
Blanket Agreement Number |
|
Detail Billing Record
Detail Billing Elements
| Field Name | Description |
|---|---|
|
Detail Billing Element 1-15 |
|
Detail Billing Text Elements
| Field Name | Description |
|---|---|
|
Detail Billing Text Element 1-80 |
|
Detail Billing Number Elements
| Field Name | Description |
|---|---|
|
Detail Billing Number Element 1-25 |
|
Detail Billing Amount Elements
| Field Name | Description |
|---|---|
|
Detail Billing Amount Element 1-45 |
|
Detail Billing Date Elements
| Field Name | Description |
|---|---|
|
Detail Billing Date Element 1-35 |
|
User Defined Fields
| Field Name | Description |
|---|---|
|
User Defined Field 1-10 |
|
Search Results
Each row in the summary represents one detail billing record line from Momentum. The accounting line information is repeated for each detail billing record under a specific accounting line.
Summary
| Field Name | Description |
|---|---|
|
Line Number |
|
|
Line Type |
|
|
Billing Status |
|
|
Principal Amount |
|
|
Total Amount |
|
|
Total Outstanding Amount |
|
|
Total Collected Amount |
|
|
Source Number |
|
|
Agreement Number |
|
|
Contract Number |
|
|
Debt Account Number |
|
|
Period of Performance Start Date |
|
|
Period of Performance End Date |
|
|
Disputed |
|
|
Unique Record Identifier |
|
|
Record Date |
|
|
Detail Amount |
|
|
Applied Credit |
|
|
Source Record ID |
|
Detail
Select a record and click on the Detail link to view the details. The Detail of the Statement shows the Billing Document (BD)Header, BD Accounting Line data, and Detail Billing Elements.
General
| Field Name | Description |
|---|---|
|
Referenced Bill Document Number |
|
|
Billing Reference Number |
|
|
Bill Title |
|
|
Bill Generated Date |
|
|
Type of Transfer |
|
|
Currency |
|
|
Business Line |
|
|
Bill Generated |
|
Vendor Information
| Field Name | Description |
|---|---|
|
Agency |
|
|
Registration Number |
|
|
Code (Vendor) |
|
|
Address Code |
|
|
Name |
|
|
DUNS+4 |
|
|
EFT Indicator |
EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI. |
|
UEI |
(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity. |
|
Bureau |
|
|
Agency Location Code |
|
|
Designated Agent Code |
|
|
Designated Agent Address Code |
|
Header Information
Payment Information
| Field Name | Description |
|---|---|
|
Overdue Status |
|
|
Overdue Status Date |
|
|
RemitTo Office Address |
|
Centralized Collections Services (within the Payment Information section)
Centralized Collections Services describes a number of collection processes in Accounts Receivable. The Centralized Collections Services includes Bank or Revenue Credit Card billing/collections and Pay.gov billing/collections.
| Field Name | Description |
|---|---|
|
Agency ID/Merchant ID |
|
|
Agency Tracking ID |
|
|
Centralized Collections Services Status |
|
|
Centralized Collections Services Type |
|
Pay.gov Information (under Centralized Collection Services)
| Field Name | Description |
|---|---|
|
Application Name |
|
|
Form ID |
|
IPAC
| Field Name | Description |
|---|---|
|
Interagency Transfer |
|
|
Customer Agency Location Code |
|
Customizable Fields
| Field Name | Description |
|---|---|
|
Customizable Text Fields 1-2 |
|
User Defined Header Fields
| Field Name | Description |
|---|---|
|
User Defined Fields 1-10 |
|
Description
| Field Name | Description |
|---|---|
|
Description |
|
Additional Criteria
| Field Name | Description |
|---|---|
|
Printed Message |
|
Line Information
General
| Field Name | Description |
|---|---|
|
Line Number |
|
|
Line Type |
|
|
Disputed |
|
|
Source Number |
|
|
Billing Status |
|
|
Closed Date |
|
|
Period of Performance Start Date |
|
|
Period of Performance End Date |
|
|
Disputed Date |
|
Amounts
| Field Name | Description |
|---|---|
|
Principal Amount |
|
|
Interest Amount |
|
|
Admin Charges Amount |
|
|
Penalty Amount |
|
|
Initial Amount |
|
|
Discount Amount |
|
|
Surcharge Amount |
|
|
Total Amount |
|
Totals
| Field Name | Description |
|---|---|
|
Totals Chart |
|
Referenced Amounts
| Field Name | Description |
|---|---|
|
External Offset Amount |
|
|
Internal Offset Amount |
|
|
Refunded Amount |
|
|
Outstanding Chargeback Amount |
|
Referral Amounts
| Field Name | Description |
|---|---|
|
Collections Agency Referred Amount |
|
|
Department of Justice Referred Amount |
|
|
Treasury Servicing Referred Amount |
|
|
Other Referred Amount |
|
|
External Offset Referred Amount |
|
|
Referral Collected Amount |
|
Funding
| Field | Description |
|---|---|
|
Partition |
|
|
BBFY |
|
|
EBFY |
|
|
Fund |
|
|
Division |
|
|
Organization |
|
|
Sub Organization |
|
|
Program |
|
|
Project |
|
|
Sub Project |
|
|
Activity |
|
|
Object |
|
|
Sub Object |
|
|
Revenue Source |
|
|
Sub Revenue Source |
|
|
User Dimension 1-10 |
|
|
Reimbursable Object |
|
|
Reimbursable Sub Object |
|
|
Canceled BBFY |
|
|
Canceled EBFY |
|
|
Canceled Fund |
|
|
Cost Organization |
|
|
Sub Cost Organization |
|
|
YBA |
|
|
BETC |
|
|
PRC |
|
|
Cohort Year |
|
Printing
| Field Name | Description |
|---|---|
|
Comments to Print |
|
Dunning
| Field Name | Description |
|---|---|
|
Dunning Count |
|
|
Last Dunning Date |
|
|
Last Dunning Amount |
|
IPAC
| Field Name | Description |
|---|---|
|
Customer BETC |
|
|
Customer Funding Source |
|
|
Funding Document |
|
|
Requisition Number |
|
|
JAS Number |
|
|
Job Number |
|
|
Accounting Classification Code |
|
|
Accounting Classification Reference Number |
|
|
DOD Activity Address Code |
|
|
Accounting Trace Number |
|
|
Fiscal Station Number |
|
|
Job Number |
|
|
Internal Obligation Document Number |
|
|
Customer Treasury Symbol |
|
|
Transaction Contact |
|
|
Contact Phone Number |
|
|
ATA |
|
|
AID |
|
|
BPOA |
|
|
EPOA |
|
|
A |
|
|
MAIN |
|
|
SUB |
|
Agreement
| Field Name | Description |
|---|---|
|
Agreement Number |
|
|
Agreement Line Number |
|
Debt Account
| Field Name | Description |
|---|---|
|
Debt Account Number |
|
|
Debt Account Line Number |
|
|
Depository Line Number |
|
|
Payee Line Number |
|
Contract
| Field Name | Description |
|---|---|
|
Contract Number |
|
|
Blanket Agreement Number |
|
|
Delivery Order Number |
|
|
Contract Line Item Number |
|
|
Sub Contract Line Item Number |
|
|
Blanket Agreement Line Item Number |
|
|
Sub Blanket Agreement Line Item Number |
|
|
Invoice Number |
|
User Defined Fields
| Field Name | Description |
|---|---|
|
User Defined Fields 1-10 |
|
Description
| Field Name | Description |
|---|---|
|
Description |
|
Additional Criteria
| Field Name | Description |
|---|---|
|
Printed Message |
|
Detail Billing Record Information
General
| Field Name | Description |
|---|---|
|
Unique Record Identifier |
|
|
Commodity Code |
|
|
Quantity |
|
|
Charge Period |
|
|
Record Date |
|
|
Source Record ID |
|
Detail Billing Elements
| Field Name | Description |
|---|---|
|
Detail Billing Element 1-15 |
|
Text Elements
| Field Name | Description |
|---|---|
|
Detail Billing Text Element 1-80 |
|
Number Elements
| Field Name | Description |
|---|---|
|
Detail Billing Number Element 1-25 |
|
Amount Elements
| Field Name | Description |
|---|---|
|
Detail Billing Amount Element 1-45 |
|
Date Elements
| Field Name | Description |
|---|---|
|
Detail Billing Date Element 1-35 |
|
Description
| Field Name | Description |
|---|---|
|
Articles/Services Description |
|
Displays the messages associated with the invoice.
Search Criteria
| Field | Description |
|---|---|
|
Record Number |
|
|
Type of Correspondence |
|
|
Created Date From/To |
|
|
Contact Person |
|
|
Subject |
|
|
Correspondence |
|
|
Creator |
|
Vendor
| Field Name | Description |
|---|---|
|
Registration Number |
|
|
Code (Vendor) |
|
|
Address Code |
|
|
Name |
|
|
UEI |
(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity. |
|
EFT Indicator |
EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI. |
|
DUNS+4 |
|
Summary
The summary provides two helpful capabilities:
-
View as CSV - VSS users will have the ability to view search results in CSV so they can copy their search results externally to their computer for further research.
-
Sort Provides the ability for VSS users to sort summary results based on multiple columns and ability to arrange in sequence.
Summary
| Field Name | Description |
|---|---|
|
Record |
|
|
Type of Correspondence |
|
|
Created Date |
|
|
First Name |
|
|
Middle Initial |
|
|
Last Name |
|
|
Subject |
|
|
Correspondence |
|
|
Has Attachments |
|
|
Creator |
|
Detail
The following sections display the message details for the message selected in the Summary section.
Contact Person
| Field Name | Description |
|---|---|
|
First Name |
|
|
Middle Initial |
|
|
Last Name |
|
|
Title |
|
|
Phone Number |
|
|
International Phone Number |
|
|
Email Address |
|
Agency Contact
| Field Name | Description |
|---|---|
|
Name |
|
|
Title |
|
|
Phone Number |
|
|
Agency Email Address |
|
Correspondence
| Field Name | Description |
|---|---|
|
Created Date |
|
|
Type of Correspondence |
|
|
Communication Source |
|
|
Subject |
|
|
Correspondence |
|
|
Parent Itemized Line Number |
|
|
Parent Accounting Line Number |
|
|
Record Number |
|
|
Creator |
|
|
Statement Number |
|
Displays the attachment(s) associated with the bill.
Summary
|
Field Name |
Description |
|---|---|
|
Title |
|
|
Size (bytes) |
|
|
Content Type |
|
|
Statement |
|
|
Last Modified |
|