Send Us a Message

VSS allows registered users to send messages. Depending on the method used to access this screen, VSS customizes the fields of the message related to a specific billing document or statement, as well as the menu from which it is accessed. Thus, the fields available or pre-filled on the screen may vary.

Once the fields on the message are completed, clicking the Submit Message button saves and transmits the message from VSS to Momentum. The appropriate agency work group receives email notification of the new message. Additionally, already sent messages may be viewed via the Message screen in VSS.

The screen may be accessed from a variety of methods and locations.

Send Us a Message page can be accessed using the following paths from the desktop:

Vendor>Send Us a Message

Billing>Send Us a Message

Send New Message button (available from several screens throughout VSS)

The Send Us a Message page records several types of information. It contains the following buttons and sections (click each tab for more information): (* indicates a required field)

There are several buttons on the Send Message page. The available buttons vary by screen and access method.

Button	Description
Attachments
Submit Message
Cancel
Delete
View
Add
Browse
Sort
Next

Used to send a message.

Enter Bill Document Number / Statement Number for New Message

This search screen is only visible when accessed from the Billing menu. There is no search screen presented when accessed from the Vendor menu or the Send New Message button.

Field Name	Description
Bill Document Number
Code
Address Code
Statement Number
Registration Number

Summary

The Summary fields are all defined below except:

Field Name	Description
Has Attachments

Detail

The following sections display the message details for the message selected in the Summary section.

Field descriptions listed below are broken down by section for easy searching. To find the field description you need, locate the section title on the table in VSS and find the field in the corresponding category below.

Contact Person

Field Name	Description
First Name*
Middle Initial
Last Name*
Title
Phone Number
International Phone Number
Email Address	The email address defaults from the user profile. Changing it on this screen will not permanently update the user profile email address. To update the profile, use the click here link at the bottom of the screen.

Vendor

This section is only visible when accessed from the Vendor menu, the Send New Message button, or for vendor or statement correspondence. There is no Vendor section presented for document correspondence.

Field Name	Description
Registration Number
Code
Address Code
DUNS+4
UEI	(Unique Entity Identifier) - An identifier used to identify a specific commercial, nonprofit, or Government entity.
EFT Indicator	EFT Indicator - Unique code used to identify additional bank accounts associated to a single UEI.
Name
Agency
Bureau
Agency Location Code

Correspondence

Field Name	Description
Creator	Not visible on new correspondence records.
Created Date	Not visible on new correspondence records.
Type of Correspondence *
Communication Source	Not visible on new correspondence records.
Subject *
Correspondence *
Billing Statement Number	This field appears only for document/statement correspondence and is not visible on Vendor Correspondence search screens.
Billing Document Number	This field appears only for document correspondence and is not visible on Statement/Vendor Correspondence search screens.
Parent Itemized Line Number	This field appears only for document correspondence and is not visible on Statement/Vendor Correspondence search screens or new correspondence records.
Parent Accounting Line Number	This field appears only for document correspondence and is not visible on Statement/Vendor Correspondence search screens or new correspondence records.